In order to successfully export transaction and payment data from Pliant to the respective accounting system, initial set-up steps must be taken.
Activate & configure data fields
Define general account numbers
The settings for this can be found in the menu item Settings > Accounting.
Important note: In the course of the onboarding, don't forget to inform us about the accounting system used in your company or by the tax consultant. Depending on the accounting software used, further specific steps may be necessary.
Data fields
What are data fields?
Data fields enable the (automated) pre-accounting of transaction data directly in Pliant. As a supplement to the raw data (such as amount, currency or transaction date), company-specific data fields (such as cost centres or G/L accounts) can be defined for each transaction.
Which data fields are available?
Currently, there are five data fields available in the Pliant app:
G/L accounts
Tax rates
Creditors (sometimes called suppliers)
Cost centres
Cost units
How can data fields be activated?
A data field can be activated in two ways:
Quick toggle on the respective card
Activate button (visible after clicking on a tile)
Important note: G/L accounts and tax rates are automatically enabled for each new Pliant account.
How can data fields be configured?
After successful activation, the data field can be configured using the corresponding tab in the submenu.
Important note: Only if data fields are activated and correctly configured can they be set in the accounting export per transaction. If you switch off a data field you cannot link the field to transactions, and the accounting export won't include the field anymore. The existing links between the field and transactions stay as they are but become invisible.
Details on how to configure each data field can be found here: Pliant for accountants and tax advisors.
General accounts
Three general accounts can be defined in Pliant:
Credit Card Account
This bank account shows the current balance of the line of credit provided by Pliant to your organization. It should be set up like a normal bank/payment account, with the option to allow negative balances.Default Supplier Account
The Default Supplier Account is the main general ledger account for your credit card transactions. Your credit card expenses are assigned to this account in your accounting system.Cash-in-transit Account
The Cash-in-transit Account is used to reconcile and ensure the flow of funds between bank accounts so that the Pliant credit card account is always balanced after all entries provided by the Pliant system have been posted.
Important note: During the onboarding process, you make sure to provide us with your company's established accounting logic (direct vs. creditor-based). The Default Supplier Account field is only available if you are using creditor-based accounting logic.
To edit the general account numbers, scroll to the bottom of the page and then click on the pencil icon in the upper right corner.
Once you have entered the correct account numbers, hit the save button in the bottom right corner.
