Transactions can be prepared for export to an accounting system by users with roles such as Owner, Admin or Accountant.
Pre-accounting at Pliant can be done in two ways:
Manual pre-accounting
Automatic pre-accounting
Important note: Please make sure that all required data fields have been configured correctly under Settings > Accounting menu.
Manual pre-accounting
Pre-accounting can be done using the accounting export flow in the Pliant web app or the transactions list in the Pliant mobile app. Depending on which data fields are activated (and configured), different options are available.
For each transaction, single or multiple data fields can be assigned by selecting the corresponding entry from the respective dropdown.
Automatic pre-accounting
To avoid the need of assigning the same data fields to subscriptions (or other transactions) every month, automatic rules can be set in Pliant.
Card-based automatic accounting rules
Teams/cost centers can be assigned to a card, so that for all transactions with the linked card the corresponding cost center is automatically set. More information can be found here: Setting up cost centers (teams).
Projects/cost units can be assigned to a card so that for all transactions with the linked card the corresponding cost unit is automatically set. More information can be found here: Setting up cost units (projects).
Merchant-based automatic accounting rules
Suppliers are automatically set based on the previous assignments. This is indicated by a blue marker.
G/L accounts and VAT rates are automatically set based on merchant rules. More information can be found in the article about merchant-based accounting rules.
Split transactions
If a transaction is split
G/L account
VAT rate
Cost unit
can be defined individually for each partial amount.
